Total Overhead Ratio
Healthy
58.4%
ADA / CPA Target: < 62.0%
Staff Wages & Taxes
Target
24.2%
Dental Target: 22.0% – 26.0%
Excludes Owner/Associate Doctors
Dental Supplies %
Healthy
5.9%
Dental Target: 5.0% – 7.0%
Schein, Patterson, Benco
Dental Lab Fees %
Optimal
7.8%
Dental Target: 6.0% – 9.0%
Crowns, Implants, Aligners
Collection Yield
Healthy
99.1%
Dental Target: ≥ 98.0%
Collections ÷ Net Production
Monthly Production vs Net Collections
Tracking revenue realization against treatment diagnosed & produced
Net Collections
Net Production
Practice Expense Allocation
Breakdown of operating costs as % of collections
Practice Intelligence & Advisory Insights
Actionable financial opportunities, benchmark variances, and operational guidance
Deposit Verification Ledger
Live matching of daily collections vs bank statement deposits
| Batch Date | Payment Channel | PMS Gross Collected | Merchant Fee Deducted | Expected Net Deposit | Actual Bank Deposit | Deposit Date | Audit Status |
|---|
Daily Day Sheet Records
Daily production, insurance adjustments, patient payments, and collections log
| Date | Practice | Gross Prod | Adjustments | Net Prod | Patient Coll | Insurance Coll | Total Coll | Status | Actions |
|---|
| Dental Chart of Accounts Category | Amount ($) | % of Collections | Benchmark Target |
|---|
Associate Doctor Compensation
$0.00
Collections % / Daily Guarantees
Dental Hygiene Department
$0.00
Target: 8.0% – 10.0% of collections
Clinical Assistants & Admin
$0.00
Target: 12.0% – 16.0% of collections
Employer Taxes & Benefits
$0.00
FICA, Medicare, FUTA, 401(k) Match
CPA Payroll Summaries & Pay Runs
Records provided by your CPA or payroll processor (ADP, Gusto, Paychex)
| Pay Date | Practice | Employee | Role | Gross Pay | Net Pay | Employer Taxes | Benefits (401k) | Total Practice Cost | Ref # | Actions |
|---|
Dental Practice Team Directory
Team members by clinical & administrative department
| Name | Practice | Department / Role | Compensation Structure | Rate | Status |
|---|
Operating Disbursements & Vendor Ledger
All clinical supplies, dental lab invoices, occupancy, and administrative expenses
| Date | Practice | Category | Subcategory / Description | Vendor | Amount | Payment Method | Invoice # | Actions |
|---|